Association Management Services
  • 22-May-2018 to 21-Jun-2018 (PST)
  • Associations
  • Vancouver, WA, USA
  • $17-$18 DOE
  • Hourly
  • Full Time

Full Benefits

Association Management Services Northwest (AMS) is the newest addition to The Management Group's (TMG) family of companies. TMG was founded in 1985 by Carmen Villarma and is a family of five companies that encompass all aspects of property management: Single Family, Homeowner Associations, Multifamily, Commercial, Sales, and Maintenance Services. In total, as the largest property management company in Southwest Washington, TMG's portfolio is comprised of over 14,000 residential units throughout Washington and Oregon. We are proudly woman-owned and operated and are an Equal Opportunity Employer. Our values give us the inspiration to be our best selves every day. If they speak to you too, join our team!

This Position:

As the Administrative Assistant working full-time in our dynamic home owner's association department at our Vancouver, WA office, you will serve as the indispensable right-hand to our busy team of property and portfolio managers. You will assist them in a wide variety of duties, ranging from scheduling and travel organization, presentation creation, marketing, and project management. Utilizing excellent multitasking skills, you'll handle multiple tasks at a time, adapt quickly to different situations, and provide outstanding customer service to clients, vendors, and members of the home owner communities.

What To Bring:

  • Customer Service: You have a positive attitude and are willing to do whatever it takes to meet client expectations.
  • Communication Skills: You possess excellent communication skills, both written and verbal. You manage numerous calls and emails with ease and professionalism. 
  • Ability to Multitask: You are used to wearing many hats and are comfortable switching gears when a new task unexpectedly arrives at your desk. 
  • Organization: You are experienced in dealing with large amounts of information and manage it with ease. 
  • Education and Experience: You have an Associate's Degree or a GED/high school diploma, and at least one year of previous administrative experience, or a combination of education and experience.

What You'll Do:

  • Organize and prioritize large volumes of information and calls on behalf of property/portfolio managers, taking care in the handling of confidential information.
  • Schedule and organize meetings, travel, and department activities for property/portfolio managers. You will also prepare agendas, book facilities and coordinate refreshments, and transcribe minutes as directed.
  • Act as a project manager for special projects as directed by property/portfolio managers, including planning and coordinating multiple presentations, disseminating information, and organizing divisional events.
  • Maintain marketing and advertising of properties, in addition to the maintenance of applicable databases. You will prepare and provide reports on the statues of properties as directed and will keep community forms and documents current and updated.
  • Assist as directed with contracts or various services, including janitorial, security, grounds keeping, and waste removal at a competitive price with high quality.

What We Offer:

  • A generous benefits package including medical, dental, and vision insurance.
  • $10,000 company-paid term life insurance policy.
  • Voluntary additional benefits, including insurance through AFLAC, cafeteria plan and flexible spending, short-term disability, term life, and AD&D insurance.
  • Paid vacation, sick leave, and holidays.
  • 401(k) with a match.
  • Educational assistance.
  • Employee Assistance Program.
  • Exceptional training and career development, ensuring you have the necessary skills to take you exactly where you want to go.

Apply today and become a part of the AMS team!


Association Management Services
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